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With new regulations for federal, provincial, state and municipal governments requiring that ‘public’ documentation must be made accessible, there is a need to have staff create such documentation.

  • Course Start Date: 2022-02-02
  • Time: 09:00:00 - 16:00:00
  • Duration: 2 Day(s)
  • Location: Virtual
  • Delivery Method(s): Instructor Led, Virtual Instructor Led, Webinar, Private One on One, Virtual Private One on One

Course Outline


Course Length: 12 hours (2 days)
With new regulations for federal, provincial, state and municipal governments requiring that ‘public’ documentation must be made accessible, there is a need to have staff create such documentation. During this course students will discuss printed and digital requirements for public documentation and review the methods and features within Microsoft® Office to author these.

Learning Objectives:
Upon successful completion of this course, you will be able to:

- Evaluate Word, Excel, and PowerPoint documents for accessibility

- Use the tools within the applications to correct accessibility concerns

- Modify the Quick Access Toolbar to include the accessibility checker

- Properly convert your document to PDF and preserve accessibility formatting

Target Student:
This course is designed for students who have a working knowledge of Office products and a basic understanding of accessibility.

Course Outline

Section 1: Introduction to Accessibility

- Understanding Accessibility

- Accessibility for Ontarians with Disabilities Act (AODA)

- The Accessible Canada Act (ACA)

- WCAG Guidelines

Section 2: Writing with Accessibility in Mind

- Clear and Simple Writing Techniques

- Sentence Structure and Word Use

- Readability Statistics and Grade Level

- Page Organization

Section 3: Accessibility Checks

- Clear Print Guidelines Test

- High Contrast and Magnification Test

- Screen Reader Test

- Accessibility Checker

Section 4: Accessibility and Word

- Understanding Proper Document Structure

- Understanding the Importance of Meta Data

- Creating Accessible Word Templates

- Working with Heading Styles

- Using the Navigation Pane and Selection Pane

- Formatting Text for Accessibility

- Issues with Colour and Contrast

- Creating Column, Section, and Page Breaks

- Understanding How Spacing Affects Screen Readers

- Inserting Images and Objects and Making Them Accessible

- Avoiding Text Boxes and WordArt

- Adding Accessible Tables and Restructuring Complex Tables

- Creating Accessible Charts

- Working with Auto Lists

- Headers and Footers and Accessibility

- Formatting Hyperlinks

- Creating Accessible Forms

Section 5: Accessibility and Excel

- Creating Worksheet Summaries

- Creating Contents/Index Pages

- Working with Blank Columns and Rows

- Table Formats

- Creating Named Ranges

- Creating a Logical Layout

- Avoiding Merged Cells

- Using Freeze Panes

- Protecting your Spreadsheets

- Accessible Chart Formatting

Section 6: Accessibility and PowerPoint

- Using Templates and Themes

- Proper Slide Layouts

- Working with Slide Masters

- Best Selection of Fonts and Font Sizes

- Working with Colour and Contrast

- Adjusting Slide Reading Order

- Avoiding Animations and Slide Transitions

- Creating Audio Transcriptions and Video Captions

- Converting PowerPoint to Other Formats

Section 7: Planning for the Intended Output

- Preparing the Document for PDF Conversion

- Understanding the Impact of the Output Format on Workflow

- Using the Acrobat Accessibility Checker

- Opening the Acrobat Bookmarks Pane Automatically

Cancellation Policy

Compuease Cancellation Policy

CompuEase works hard to schedule our training and other services around your convenience. With that in mind we have the following cancellation policy for all booked training.  Notice of cancellation must be received by CompuEase 10 working days prior to the confirmed date for a no financial penalty to be incurred.  Registrants who wish to reschedule their course may do so at least 10 working days before the commencement of their course providing the course fee is paid within 30 days following the originally scheduled date of the course.   

Training Location

using RingCentral (Zoom platform) or Teams

., .

About CompuEase Inc.


CompuEase has been providing first class software and professional skills training to the Ottawa and Quebec area since 1988 and is now recognized as one of the most esteemed Training Centres of its kind in the region. Working closely with both the public and private sector, we offer both onsite public training at our conveniently located downtown Ottawa training centre and private and one-on-one training online or onsite.

The benefits of training with CompuEase are:

  • Fast, quality customer service
  • Highly skilled, experienced and professional trainers
  • A public class schedule, with guaranteed-to-run classes that run often
  • Learn or Come Back Free policy on all public classes
  • 24/7 After Training Support for all software training
  • Both Software and Professional Skills training
  • Training in both official languages

Use our free resources to further your professional development! 

Our free resources include:

  • Monthly free webinars on software and professional skills topics
  • Links to The Great Canadian Leadership Podcast episodes
  • Software and Professional Skills downloads to help you work smarter, not harder
  • Resourceful blog posts and newsletters
  • Free Training & Consulting Audit for your organization

Get access to our free resources here.

Training Provider Rating

This vendor has an overall average rating of 4.32 out of 5 based on 231 reviews.

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Geoff was a great instructor and very knowledgeable. Loved the 1 on 1 option which allowed me to complete 2 courses in 1 day.
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Lori was excellent!
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I think I underestimated my own knowledge of the program. This is not necessarily at the fault of the course or training provider.
I found the instructor very informative and she addressed all of my questions and concerns.
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Instructor and venue were excellent. Made a full day training course enjoyable.
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The building itself is pretty dingy, but the instructor made up for it!!
Too much information in one day - instructor had to race through material, skipping some of it entirely. Start delayed by 20 minu ... Read more

Too much information in one day - instructor had to race through material, skipping some of it entirely. Start delayed by 20 minutes due to course material not having been properly loaded on computers. These issues continued throughout class, ie some of my important menu tabs were in french, others in english. I had requested an English class. Another student had Excel 2007 instead of Excel 2010, when the rest of us and the instructor were working with 2010. I would have liked to continue to 4:00, but the instructor made it clear that her preference was to leave at 3:30, so no one said anything. The windows had to be opened because the room was too warm, but the people next to the windows were wearing their coats because they were too cold.

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