To access the old site click here! X

  • Course
  • Vendor

After this workshop participants will be able to prepare to take meeting minutes, explain the roles of the people in a meeting, distinguish between different types and purposes of business meetings, and more.

  • Course Start Date: 2018-12-20
  • Time: 08:30:00 - 16:30:00
  • Duration: 1 Day
  • Location: Vancouver
  • Delivery Methods(s): Instructor Led

Course Outline

Lessons


Whether you are asked for the first time to take minutes at an approaching meeting or whether you are a seasoned minute-taker with experience in formal and informal meetings, there are relevant skills and knowledge bases that can be learned and improved upon.

Objectives


After this workshop participants will be able to:
  • Prepare to take meeting minutes
  • Explain the roles of the people in a meeting
  • Distinguish between different types and purposes of business meetings
  • Use one of the three categories of meeting minutes
  • Take effective agenda-based notes
  • Draft, proof, correct and distribute accurate, timely, complete minutes
  • Handle common minute-taking problems
***Learning methods include individual and group case studies and worksheets; lecturettes, practice meetings, question and answer sessions and class discussion of issues brought by participants.

This workshop covers the following topics:

General Information about Meetings and Taking Minutes

  • Definition of terms: "minutes", "motion:, "quorum", "point of order"
  • Reasons for taking minutes
  • Cost analysis of a meeting
  • Advantages to the minute-taker
  • When is appropriate to take verbatim minutes?
Roles and Responsibilities of Meeting Members
  • Role and responsibilities of the chairperson or moderator
  • Role and responsibilities of the minute-taker
  • Role and responsibilities of the participants
The Meeting Agenda
  • How is it prepared and by whom?
  • Components of a working agenda
  • Sample template of a meeting agenda
Techniques for Taking Notes
  • Know which of the three types of minutes you will be taking
  • Formal minutes (parliamentary procedure: Robert's Rules of Order)
  • Informal minutes
  • Action minutes
Preparing for the meeting
  • Your secret weapon: knowing the topics, terms and
  • Setting up your note page using the prepared meeting agenda
  • Pens and highlighters
  • Advantages and disadvantages of taping, laptops and computer notes
  • Virtual meetings, teleconferences and videoconferences
  • Schedule a block of time immediately after the meeting to draft minutes
  • When to arrive at the meting and why
  • Checklist of items to assemble and take with you
  • Prepare your own work to ensure focus on the meeting
During the meeting
  • Agree on a "meeting contract" regarding your role and rights
  • Coordinate each topic heading in your minutes with the agenda items
  • Listening techniques: what to listen for
  • How to record a decision
  • What to do if you need clarification or miss an important point
After the meeting
  • Importance of drafting minutes right after the meeting
  • Attaching documents, reports and other relevant data
  • Conform to your organization's style norms: font, bolding, underlining
  • Proofread draft minutes for spelling, grammar, punctuation, mechanics
Techniques for Preparing and Distributing Minutes
  • Sample template of draft minutes
  • What to include; what to omit
  • Follow your notes and coordinate topic headings with agenda items
  • Who signs off on the minutes and when?
  • Methods of distribution
  • Filing the minutes
  • How to handle corrections
Handling Common Problems
  • Lack of an agenda
  • Incompetent chairing: skipping items, moving on before a decision is taken
  • Rambling, repetitive discussion
  • Late arrivals
  • Introduction of items not on the agenda
  • "Parked" items
  • Other issues
Personal Action Plan for Improving Minute-Taking
Course Closure and Evaluation



 

Cancellation Policy

Should you postpone or cancel your course you must give 5 business days notice.

Training Location

On Track New Location
609 Granville Street 6th Floor

Vancouver, BC
Canada   

About On Track Computer Training

x

For the best in Microsoft Excel Training in Vancouver, or any other Microsoft product training, including Access, Word, Outlook, PowerPoint or Project training come to On-Track Computer Training. In addition to Microsoft program we also offer: Dreamweaver MX training FrontPage training HTML training courses Flash MX & CS3 training Acrobat 7.0 Professional Illustrator CS2 & CS3 training InDesign CS2 & CS3 training Photoshop CS2 & CS3 training MS Publisher 2003 Visio 2002 training and much more in the Vancouver area. On-Track Computer Training Ltd. has been providing corporate computer training since 1989 and has established itself as a leader in innovative training, consulting and development. As a Microsoft GOLD Certified Partner On-Track continually strives to achieve the best in computer training and guarantees results and rates through our client satisfaction program. GUARANTEE'S Results: On-Track will retrain you at our cost if you are unable to understand objectives and provide complimentary refresher courses within 6 months Rates: On-Track will beat any written corporate computer training rate Support: On-Track provides free technical support through our email and phone system for those difficult situations Service: On-Track staff are all owners of the company and take pride in the service we offer

Training Provider Rating

This vendor has an overall average rating of 4.36 out of 5 based on 143 reviews.

No comment
No comment
No comment
No comment
No comment
No comment
No comment
No comment
Great course, great teacher.
No comment
No comment
No comment
No comment
Course was more than I had expected and the trainer was very pleasant and enjoyable to learn from!
Learned what I needed and more. Good class size.
No comment
No comment
Only challenge was the computers were not working properly in the lab. They were slow and seemed to take a long time to run progra ... Read more
x

Only challenge was the computers were not working properly in the lab. They were slow and seemed to take a long time to run programs and run Adobe Illustrator.

Parking - I took the Harbour Air Shuttle. Environment - Good based on the renovations and recent move that just took place. This ... Read more
x

Parking - I took the Harbour Air Shuttle. Environment - Good based on the renovations and recent move that just took place. This is completely understandable. Instructor - Bev is amazing.

This was a great workshop the only thing I would suggest is the stories shared by both presenter and students stay relevant to the ... Read more
x

This was a great workshop the only thing I would suggest is the stories shared by both presenter and students stay relevant to the course.

Course Reviews

This course has an overall avarage rating of 3.88 out of 5 based on 12 reviews.

Previous

Stephanie Laframbosie attended this course Nov 2018

Facilities

Course Content

Delivery Structure

Instructor Ability

No comment

Lori Kelly attended this course Jul 2017

Facilities

Course Content

Delivery Structure

Instructor Ability

This was a great workshop the only thing I would suggest is the stories shared by both presenter and students stay relevant to the course.

Katina Pennier attended this course Jun 2017

Facilities

Course Content

Delivery Structure

Instructor Ability

No comment

Janelle Raddatz attended this course Jun 2017

Facilities

Course Content

Delivery Structure

Instructor Ability

No comment

Denise Olsson attended this course Apr 2017

Facilities

Course Content

Delivery Structure

Instructor Ability

I did not like the use of Styrofoam cups and there was no black tea available. I think there could have been more snacks available and a pos... Read more
x

I did not like the use of Styrofoam cups and there was no black tea available. I think there could have been more snacks available and a possible simple lunch for the price paid for the course. A little more time might have been beneficial to have more practice with some of the seminar topics.

Brenda Formosa attended this course Dec 2016

Facilities

Course Content

Delivery Structure

Instructor Ability

I did enjoy the course however for the time commitment and cost it was a little disappointing. The course description and the course materia... Read more
x

I did enjoy the course however for the time commitment and cost it was a little disappointing. The course description and the course material covered were very different. The instructor powerpoint was all over the place and the handout didn't match what we were covering. Like I said I did enjoy meeting the other attendees and covering topics but wish the outline and materials were better prepared.

Daljit Minhas attended this course Jun 2016

Facilities

Course Content

Delivery Structure

Instructor Ability

It was a useful course for me and the instructor was great she made the subject interesting

Fern Logan attended this course Oct 2015

Facilities

Course Content

Delivery Structure

Instructor Ability

No comment

Tara Hamilton attended this course Jul 2015

Facilities

Course Content

Delivery Structure

Instructor Ability

No comment

Becky Orellana attended this course May 2015

Facilities

Course Content

Delivery Structure

Instructor Ability

Would like to have access/print out to presentation as well (so that we don't have to write down what is on the powerpoint slides)

Kelly Tracey attended this course Mar 2015

Facilities

Course Content

Delivery Structure

Instructor Ability

No comment

Lesley Rowe attended this course Feb 2014

Facilities

Course Content

Delivery Structure

Instructor Ability

I would like to see the course separated into categories: Effective Minute Taking: Beginner; Effective Minute Taking: Intermediate; Effect... Read more
x

I would like to see the course separated into categories: Effective Minute Taking: Beginner; Effective Minute Taking: Intermediate; Effective Minute Taking: Advanced. There was a wide variety of skill levels in the course and it dragged for the more experienced participants because of reviewing information that was fairly basic. Overall the course was worthwhile and I certainly did take away some good pointers.

Next

More Courses from On Track Computer Training

ON TRACK COMPUTER TRAINING
2019-02-04
Vancouver
ON TRACK COMPUTER TRAINING
2019-02-14
Vancouver
ON TRACK COMPUTER TRAINING
2019-02-28
Vancouver
ON TRACK COMPUTER TRAINING
2019-01-02
Vancouver

More Courses in 'Effective Meeting Management Training' Category

ON TRACK COMPUTER TRAINING
2019-02-20
Vancouver
ON TRACK COMPUTER TRAINING
2019-01-17
Vancouver
ON TRACK COMPUTER TRAINING
2019-01-10
Vancouver
ON TRACK COMPUTER TRAINING
2018-12-21
Vancouver