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This course specifically looks at Microsoft Outlook as a Time Management tool to help you create a system to ensure that your activities are linked and properly prioritized to help you meet those goals and objectives.

Course Outline
Are you overwhelmed with the number of e-mails you receive in your inbox every day? Do you find there is not enough time in a day to get everything done?
In today’s busy world it is a constant challenge to keep up with your goals and commitments. Many people often feel as though they cannot find the time to get everything done.
Although we can’t give you more hours in the day, we can help you decide what to do and when to do it.

This course will show you how to focus on your overall vision, your roles, your goals and your priorities. This course specifically looks at Microsoft Outlook ™ as a Time Management tool to help you create a system to ensure that your activities are linked and properly prioritized to help you meet those goals and objectives.

Performance Objectives: In this 2 Day Course You Will Learn How to:
  • Set and achieve goals and objectives utilizing Microsoft Outlook™ as a time management tool.
  • Consistently focus on priorities.
  • Create and implement a personalized plan for organizing your time and e-mail
Part 1
  • Managing Your E-mail
  • How to use Microsoft Outlook ™ to prioritize your time
  • Improve e-mail management efficiency
  • Incorporate Microsoft Outlook™ features into your e-mail management strategy to prioritize your work using:
  • eg. Flags, Voting Buttons, Send Replies to
  • Folder Lists – create an efficient reference system
  • Develop strategies to save time when creating or responding to e-mails
  • Learn how to write effective e-mails
  • Scan and sort e-mails by subject line or sender to process e-mails more efficiently
  • E-mail etiquette: Using the To, Cc, Bcc, Reply and Reply to All buttons
  • Create meaningful subject lines to ensure faster, more accurate responses
  • Distinguish between processing e-mail and taking action on tasks
Part 2
  • Managing Your Activities
  • Set and keep track of goals/objectives/priorities
  • Use drag-and-drop techniques to instantly convert e-mail into tasks.
  • Customize and manage the Task Pad to help you meet your goals and objectives
  • Use Tasks, Contacts and Categories to plan, prioritize and follow up on projects and make informed decisions
  • Classify and manage contacts
  • Identify personal time wasters and implement strategies for dealing with the things that waste our time
  • Organize your information so you can search quickly to find it
  • Understand why we procrastinate and learn techniques to conquer procrastination
  • Minimize and avoid unnecessary interruptions
  • Avoid information overload by identifying causes, screening information, controlling Paperwork, and using a Filing System to organize your computer and your office
Part 3
  • Managing Your Schedule
  • Learn how to:
  • Customize Microsoft Outlook ™ to increase productivity
  • Understand all aspects of the calendar using labels or categories to assign colour formatting
  • Manage meeting requests
  • Plan & prepare productive meetings
  • Consistently maintain effective meetings
  • Integrate e-mails into calendar and contacts to save time
  • Decide what belongs on the calendar and what belongs on the task pad
  • Make use of keyboard shortcuts to increase productivity
  • Use drag-and-drop techniques to instantly convert e-mail into calendar events
Our Approach
  • We will teach you practical skills that will have an immediate impact on your organization
  • You can expect a relaxed and non-threatening learning environment.
  • We limit attendance to encourage maximum participation and feedback.

Prerequisites & Certificates

Outlook intermediate

Certificates offered

Certificate of completion

Cancellation Policy
Cancellations less than 2 business weeks before the expected delivery date are eligible for a 50% refund, or a credit voucher will be provided for regularly scheduled courses (choice being that of the registrant). Credit Vouchers are transferable within the same company. Please send your cancellation notice to info@itplanit.com.
Map & Reviews
Itplanit Services Corp.
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Here are some reviews of the training vendor.
This course was very, very interesting due to the instructor. He was simple, gave good examples and made a few jokes. Also, being only 5 participants was a bonus for us as we were able to share our experiences in a timely manner.
Reviewed by 2016
I think there is too much material to cover in one session. It's a lot of information to absorb all at once.
Reviewed by 2013
The only thing I would add...if you know you don't have many participants, hands on practice would be great. I would like to have had more time applying what i learned in a diagram. Once I got back to my office...i didn't know how to move a shape and associated text together. I also would like to know where I can see all the shapes offered by visio instead of searching for the shape and not knowing what to call it?
Reviewed by 2013
The instructor was excellent. I was pleasantly surprised by how interesting she made a potentially dry subject appear. Non-stop, great snacks provided all day from ham/egg bagels for breakfast, muffins, Valentines chocolate, chips, popcorn, gumball machine, coffee, juices etc etc. Perfect location for me as it was 2 blocks from my office.
Reviewed by 2013
I had no problem with the instructor's technigues, methods or delivery of the course material. He made what was otherwise fairly dry material as interesting as he possible and augmented it with practical examples that the class could relate to. The training facility and staff were also comendable, however what can't be overlooked is the IT infrastructure. During the exam the problems with latency were so bad that it affected my ability to concentrate on the material. Prior to the exam I completed 2 practice exams on paper in 35 & 37 minutes respectively. Doing the exam online it took over 1.5 hrs because it would take between 30 & 60 sec to refresh the page and show the next question. At times when I attempted to go back and review quesgtions I had marked I found my original answer wasn't recorded & I'd have to answer the question a second time. By the end of 70 min I was so digruntled I couldn't wait to finish regardless of the end result. It may not seem fair to evaluate the favility in this manner, but as a student the outcome is the ultimate measurement of a training favility.
Reviewed by 2013
A very interesting course. Claude Gerin, our instructor, was excellent in making this a very interesting and learning experience. THANKS!
Reviewed by 2012

This course currently does not have any dates scheduled. Please call 1-877-313-8881 to enquire about future dates or scheduling a private, in house course for your team.

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